Risk Planning

Method

A planning method for identifying and preparing for creative, technical, operational, financial, ethical, and safety risks.

Description

Risk planning helps a team see where a project might fail, become unsafe, exceed scope, lose clarity, or become hard to present. Immersive projects often combine hardware, software, physical space, staff, participants, rights, access needs, and live operation, so risks can appear in many places at once.

Typical Use

Used during proposals, pre-production, technical planning, installation planning, budgeting, public presentation, touring, procurement, safety review, and stakeholder management.

Scope Note

This method may include risk registers, severity ratings, fallback plans, safety notes, rights checks, insurance needs, staffing risks, hardware backups, and decision thresholds.

Boundary Note

Risk planning should make uncertainty visible early enough that the team can reduce it, transfer it, accept it, or design around it.

Collaboration Note

Usually involves producers, production managers, technical directors, directors, designers, developers, safety leads, venue teams, legal advisors, and funders or commissioners when relevant.

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