Documentation Lead

Role

Plans and organizes how a project, process, installation, or event is recorded.

Description

A Documentation Lead plans how a project records itself while it happens: which decisions, builds, configurations, processes, and events get captured, by whom, in what form. The role exists because production knowledge disappears quickly once a team is busy, and completely once it disperses.

Strike day is the test. The room layout, the calibration values, the facilitation habits that made the work land — these live in people, and people disperse. The documentation lead's job is to catch that knowledge while it is still in the building, in a form the next install can actually use.

Discipline-Specific Description

Documentation happens during production or not at all; this role builds the habits, templates, and moments of capture that make it happen during.

Scope Note

Usually covers documentation planning and standards, capture of decisions and configurations, install and calibration records, photo and video documentation coordination, handoff packages for touring or revival, and template systems the whole team can follow.

Boundary Note

The Documentation Lead generates the record; the Archivist appraises, keeps, and serves it afterward. The role also reaches past routine production paperwork — schedules and budgets document the project's management, while this role documents what the work is and how it runs.

Collaboration Note

Works with archivists, producers, technical directors, installation technicians, facilitators whose practice needs capturing, and photographers hired for documentation days.

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