Archivist

Role

Preserves, organizes, describes, and makes records available for future use.

Description

An Archivist preserves, organizes, describes, and provides access to records: files, builds, correspondence, credits, versions, documentation — the evidence from which a project can later be understood, cited, repaired, or revived.

Immersive work poses the archival problem in its hardest form: the experience itself cannot be filed. The archivist decides what will stand in for it — builds, capture data, floor plans, facilitation scripts, visitor documentation — and what they choose to keep sets the limits on what anyone can later know about the work.

Discipline-Specific Description

Archival work in this field spans paper, data, and dead hardware, and its judgments about what to keep are judgments about what the field will later be able to know about itself.

Scope Note

Includes appraisal and selection, arrangement and description, metadata standards, storage and access systems, retention policy, and support for researchers, historians, and future stagings.

Boundary Note

The Archivist keeps and serves the records; the Documentation Lead generates them while the project is alive, and the Media Conservator keeps the works themselves functioning. Collection management handles the physical custody of works. Together they divide the labor the old combined archivist role carried alone.

Collaboration Note

Collaborates with documentation leads, media conservators, collection managers, producers who hold the project knowledge, and the researchers and historians the archive ultimately serves.

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