Collection Manager

Role

Oversees the practical care, records, movement, storage, and access conditions of works or materials.

Description

A Collection Manager oversees the practical care of works and materials: storage, movement, condition records, loans, insurance, and knowing exactly where everything is at all times.

An immersive work in a collection is a genuinely hard inventory problem. One artwork may be forty objects — headsets, computers, cables, props, spare parts — plus software with its own storage needs, and every loan becomes a shipping, licensing, and staffing event at once. The collection manager is what makes lending such a work feasible at all.

Discipline-Specific Description

This is registration discipline applied to works that are part sculpture, part IT deployment: the same rigor museums apply to paintings, extended to firmware versions and spare controllers.

Scope Note

Extends from storage and location tracking through condition reporting, loan administration, insurance documentation, and movement logistics to component-level inventory, spares included.

Boundary Note

The Collection Manager holds custody and logistics; the Media Conservator decides treatment and survival strategy; the Archivist manages records rather than objects. The Device Manager is the operational cousin — a fleet in daily use rather than a collection in care.

Collaboration Note

Coordinates with media conservators, curators, archivists, registrars at partner institutions, art handlers and shippers, and the venue teams receiving loans.

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